Template Management

Admins create and manage Word export templates from Confluence Settings → Word Exporter. Templates are shared across the entire Confluence site.

Creating a Template

1. Open Confluence Settings → Word Exporter
2. Click New Template
3. Enter a Name (must be unique) and an optional Description
4. Configure the template settings (see Template Settings below)
5. Click Save

The template is immediately available to all users on the Confluence site.

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Editing a Template

1. Find the template in the list
2. Click the Edit (pencil) icon
3. Change any settings
4. Click Save

Changes apply to all future exports using that template. Word files that were already downloaded are not affected.

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Archiving a Template

Archiving hides a template from the user-facing dropdown without permanently deleting it. Use this to retire templates you no longer want used, while keeping the configuration available for reference or restoration.

1. Find the template in the list
2. Click the Archive icon
3. Confirm the action

Archived templates appear in a separate Archived section in the admin list and are not visible to regular users.

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Restoring an Archived Template

1. Switch to the Archived tab in the template list
2. Click the Restore icon next to the template
3. The template moves back to the active list and becomes available to users

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Deleting a Template

Deletion is permanent. Once deleted, a template cannot be recovered.

1. Find the template in the list (active or archived)
2. Click the Delete (trash) icon
3. Confirm the action in the confirmation dialog

Tip: Archive instead of delete if there's any chance you'll want the template settings again.

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Template Settings

When creating or editing a template, configure any combination of these settings:

Page Layout

Setting	Options
Page Size	A4, Letter, Legal
Orientation	Portrait, Landscape
Font Size	Small, Medium, Large

See Page Setup.

Fonts and Element Styles

Set the fonts and the styles of text, headings and other elements in the exported document.

Cover Page

Setting	Options
Enabled	On / Off
Cover Style	A ready-made design, or Custom (drag-and-drop designer)
Accent Color	Hex color picker
Subtitle	Custom text (optional)
Author	Custom text (optional)
Logo	Image upload

See Cover Page.

Table of Contents

Setting	Options
Enabled	On / Off
Depth	1, 2, or 3 heading levels

See Table of Contents.

Header

Setting	Options
Enabled	On / Off
Text	Custom text
Position	Left, Center, Right

Footer

Setting	Options
Enabled	On / Off
Text	Custom text
Position	Left, Center, Right

Page Numbers

Setting	Options
Enabled	On / Off
Format	3 / 3 / 12 / Page 3 of 12
Position	Left, Center, Right

Watermark

Setting	Options
Enabled	On / Off
Text	Custom watermark text
Opacity	How strongly the watermark shows behind the text
Colour	The watermark's colour

The watermark is Word's own watermark (Design → Watermark in Word). Anyone with the document can remove it in Word with Design → Watermark → Remove Watermark. The preview in the export dialog doesn't draw it.

Page Breaks

Setting	Options
Break before H1	On / Off
Break before H2	On / Off

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Template Metadata

Each template records:

• Created by: the Confluence user who created it
• Created at: timestamp
• Updated by: last editor
• Updated at: last modification timestamp

This metadata is visible in the template detail view.