Where is checklist data stored?

Items, templates, settings and activity are kept in the app's Forge storage for your site. Progress numbers are also saved on each issue as an issue property so JQL can search them. Nothing is sent outside Atlassian.

Does it block transitions on its own?

No. A Jira admin adds the Required checklist items are done or All checklist items are done validator to the transitions they choose. Until then, checklists never stop an issue from moving.

Which items count toward progress?

Every item except sections, Optional items and items marked N/A. Required items always count, and can't be marked N/A.

Who can check off items?

Anyone who can view the issue, by default. A Jira admin can limit status changes on assigned items to their assignee.

We use an older version. How do we get the new features?

A site admin approves the update under Apps, Manage apps. The new version asks for permission to read and update Jira work and to look up users, which templates, validators, JQL fields and assignees need.

for JiraRuns on Atlassian

Simple Checklist for Jira

Checklists in every Jira issue, with required items that hold the workflow until the work is done

Add a checklist to any Jira issue: sections, owners, due dates and items marked Required, Normal or Optional. A workflow validator keeps an issue from moving on while required items are open, templates add your Definition of Done to new issues, and JQL finds every checklist still in progress.

Get it on the Marketplace Read the docs

Simple Checklist for Jira running inside Jira

Why a checklist belongs on the issue

Most teams have a Definition of Done, but it lives in a wiki page nobody opens at the moment an issue moves to Done. Steps get skipped, and nobody notices until a release goes out without its security review.

Simple Checklist puts the steps on the issue itself. Mark the ones that matter as Required and add the checklist validator to your workflow, and Jira won't let the issue move on until they're done.

What Simple Checklist for Jira does

On every issue
A checklist panel with sections, progress and a done/total badge in the issue's glance
Paste a list
Each pasted line becomes an item; # starts a section and - [x] imports as done
Owners and due dates
Assign items to people and set due dates, with overdue items highlighted
Workflow validators
Block a transition until required items, or all items, are done
Templates
Save checklists as templates and add them to new issues by project and issue type
JQL fields
Search with checklistProgress, checklistOpen, checklistRequiredOpen and more
Jira Automation
Add items, complete items or apply a template from any Automation rule
Items to sub-tasks
Turn any item into a sub-task, linked back to the checklist
Activity and statuses
A history of every change, and custom item statuses set by Jira admins

What changes for your team

Keep every step of the work on the issue, with owners and due dates
Paste a list and every line becomes an item, with sections from # headings
Stop issues reaching Done while a required item is still open
Add your Definition of Done to every new Story or Bug automatically
Find unfinished checklists across projects with JQL
Add or complete items from Jira Automation rules